How to Choose a Managed Wi-Fi Solution: [Requirements Checklist]

With all the dynamics of professional environments and the complexity of wireless connectivity, a lot of businesses are beginning to move towards innovative solutions to deliver mission-critical Wi-Fi to its daily operations.

Whether you have multiple locations, a small IT team, or in the case that you want to outsource your Wi-Fi, implementing a managed network provides solutions to the frustrations and cost for the everyday entrepreneur, the business-running CEO, and even the support-needing CIO.

Traditional Wi-Fi Trending Towards Managed Wi-Fi

Today, businesses typically purchase their Wi-Fi and networking infrastructure from value-added resellers (VARs), who act as a “middle-man” between the distributors and the end-users. Typically, VARs sell hardware such as access points, switches, firewalls, controllers, and performance sensors—some even go well beyond networking equipment.

There’s one big problem with this system. Most VARs don’t provide proper (if any at all) professional services with the equipment that they’re supplying to their customers.

In traditional buying, there is no engineering provided on the front-end. This means:

  • NO Wi-Fi assessments
  • NO RF design (RF plans, Wi-Fi heat maps, predictive designs)
  • NO installation or configuration
  • NO validation site surveys

There’s also rarely any post sales management and remediation offered, which is scary considering that many businesses don’t have the internal capabilities (time, skill-set, experience, etc.) in order to properly maintain their networks overtime.

At SecurEdge, we’ve always said that “the application will drive the infrastructure,” meaning that what you’re doing (or trying to do) will determine how your network should be designed and what you actually need to be successful – which can only be done by industry-leading engineers.

Since Wi-Fi requires engineering and ongoing management to achieve optimal results (which most resellers don’t have the ability to deliver), businesses are no longer settling for just a product.

They want the entire network packaged for them to ensure that their network is engineered correctly on the front-end and then managed for them (post sales/implementation) on the back-end to guarantee performance. Which is why a lot of businesses are turning to managed Wi-Fi solutions.

If you’re interested in learning more about the importance of proper engineering and design, check out this blog: Understanding the Wi-Fi Engineering Process Step-By-Step Guide

Managed Wi-Fi & What You Should Look For

Since Wi-Fi has become as necessary as water and power, the tech world had this great idea - let’s turn Wi-Fi into an “operational expense” (OPEX)! In the same way that people get billed for water and energy each month, customers would also get billed for networking services every month. Not only would your network be handled for you, but it would also be bundled together in a single subscription.

Sounds great, right? Well it is - except for the fact that many companies who are offering a managed solution are leaving out critical services which is doing more harm than good for the end-user.

We often see “Managed Wi-Fi” being offered incorrectly, as seen in the example below:

Company A sells you the hardware you need as a CAPEX and then Company B sells you services on top—usually an MSP (managed service provider).

The issue is that Company A doesn’t include professional services with their hardware—which is a big problem—and then Company B, who is managing the network, typically is operating outside of their core competency and only providing basic monitoring. They also tend to be local partners and don’t have national reach.

So, what is Managed Wi-Fi? – "Managed Wi-Fi" is when a company purchases all of the necessary Wi-Fi and networking hardware as a capital expense (CAPEX) then bundles professional services with advanced software and managed network services on one subscription (OPEX).

Managed Solution table: Managed wifi vs wifi as a service

There’s only one company, that we know of, that provides true Managed Wi-Fi—us.

Another Option: Wi-Fi as a Service

When it comes to delivering Wi-Fi, Wi-Fi as a service is another flavor that customers can choose from that offers a completely OPEX solution.

“Wi-Fi as a Service” is when a company purchases all of the necessary Wi-Fi and networking hardware, professional services, advanced software, and managed network services all on one subscription (OPEX Only).

The only difference between Managed Wi-Fi and Wi-Fi as a Service is how it’s bundled: with Managed Wi-Fi, the hardware is purchased as a CAPEX and with Wi-Fi as a Service, the hardware is purchased as an OPEX. 

Both options are considered managed solutions, but the real deciding factor is found in how the hardware is purchased; You are either providing all the money for equipment upfront or paying for it on subscription.

The aspect of ownership is also something to take into consideration, however it is important to keep in mind that technology is constantly changing so the network you have now will need to be replaced. According to our engineers, due to the rapid growth of technology, wireless networks need to be replaced about every four to five years.

Both Managed Wi-Fi and Wi-Fi as a service offer the most affordable, comprehensive way to deliver Wi-Fi today, while also being customizable and therefore make a great option that businesses should consider.

Learn more about Wi-Fi as a Service

A Requirements Checklist from the Experts

From our years of experience, and for the sake of keeping things simple, we have laid out a requirements checklist to keep in mind when shopping for a managed solution.

Requirements Checklist for a Managed Wi-Fi Solution:

  • Do they offer pre-assessment services (i.e. Wi-Fi site surveys, Wi-Fi analysis)?
  • Do they offer custom Wi-Fi Designs engineered from industry-certified experts?
  • Do they offer industry-leading Wi-Fi hardware?
  • Do they include all the installation and configuration of your network?
  • Do they perform a validation site survey?
  • Do they offer full system support services for firewalls, switches, access points, and sensors?
  • Do they have integrated IoT security?
  • Do they include network access control (NAC)?
  • Do they schedule network refreshes?
  • Do they offer performance monitoring?
  • Do they include SLAs on response times?
  • Do they provide weekly and monthly network health reports?
  • Do they offer tier 2 support?

Making an Informed Decision with a Beneficial Partnership

Once you’ve decided to get a managed solution, either Managed Wi-Fi or Wi-Fi as a Service, instead of the traditional DIY networks, it’s essential that you select the right fit for you.

Take time to look at your business objectives, the applications you’ll be using to drive those objectives, and your new Requirements Checklist for a Managed Solution. Never underestimate the power in choosing a technology partnership with the people who can best help your business in accomplishing its goals.      

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Michelle Pierce

Michelle Pierce

Michelle is the Content Writer at SecurEdge Networks. As an Appalachian State grad, she has 6 years of professional writing experience covering the educational, public relations, and marketing fields. Michelle is a word wizard with an energetic personality; she is excited about simplifying the Wi-Fi and networking journey for businesses. On the weekends, you can usually find her reading 19th-century literature.


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